SharePoint Intranet Modernization
Transform outdated SharePoint sites into modern, mobile-responsive, branded employee portals integrated seamlessly with Microsoft Teams and Viva Connections.
Core Service Capabilities
Designed and delivered by experienced Australian Microsoft solution architects.
Targeted Internal Comms
Publish targeted corporate announcements filtered by department, location, or audience so staff see relevant news.
SharePoint • VivaPolicy & Controlled Documents
Centralize company policies, SOPs, and templates with automated metadata, approval workflows, and version history.
Document Hub • GovernanceMicrosoft Teams Integration
Embed your intranet directly inside Microsoft Teams via Viva Connections for effortless access on desktop and mobile.
Viva Connections • TeamsClassic-to-Modern Transformation & Flat Hub Architecture
Legacy classic SharePoint environments were architected around rigid, deeply nested subsite hierarchies with broken permission inheritances and fragile custom master pages. We transform outdated SharePoint estates into modern, flat, hub-associated digital workplaces designed for enterprise agility and mobile responsiveness.
Flat Site Collection Topology
Subsites create deep URL paths that exceed Microsoft's 400-character limits and trap permissions in tangled inheritance webs. In modern SharePoint architecture, every department, project, and division receives its own standalone top-level site collection associated dynamically with an overarching Hub Site.
- Universal Shared Navigation: Global mega-menus propagate automatically across all associated department sites.
- Automated Scoped Search: Search queries executed at the hub level query across all associated child sites seamlessly.
- Organizational Re-Parenting: Moving a business unit to a new division requires updating a single hub association setting, with zero broken URLs.
Modern Web Part Catalog & SPFx
We replace legacy server-side web parts and deprecated script editor embeds with native Microsoft modern web parts and SharePoint Framework (SPFx) client-side components that render seamlessly on mobile devices.
- High-Impact Hero Banners: Dynamic visual news carousels featuring audience-targeted corporate announcements.
- Highlighted Content Engine: Automated KQL rollups aggregating policies and documents from across the enterprise.
- Zero Custom Master Pages: Eliminating update-breaking master page overrides in favor of theme-token modern pages.
Viva Connections Home Sites & Mobile Employee Dashboards
Employees spend their working days inside Microsoft Teams, rarely opening browser bookmarks to check an intranet. We configure Microsoft Viva Connections to embed your modernized SharePoint intranet directly inside the Teams desktop and mobile apps.
Dedicated Teams Home App
Your modernized intranet appears as a branded corporate icon pinned directly to the left navigation bar in Microsoft Teams across Windows, macOS, iOS, and Android.
Interactive Dashboard Cards
Deploy micro-application cards via Adaptive Cards: submit safety hazard reports, view annual leave balances, access digital payslips, and check company announcements without leaving Teams.
Audience-Targeted Feed
Using Microsoft Graph and Entra ID security groups, news updates, dashboard cards, and navigation links dynamically adapt so Melbourne office staff see Victorian updates while Perth site teams see WA operational news.
Folder Flattening, Metadata Taxonomy & Search Verticals
Deeply nested folder structures (e.g. `Finance/2024/Invoices/Q1/Approved/PDFs`) conceal valuable knowledge and cause sync errors. We modernize document libraries into structured repositories powered by managed metadata and search verticals.
Folder Flattening & Managed Metadata
We replace labyrinthine folder trees with enterprise term store taxonomies. Documents are tagged by document type, confidentiality status, business division, and review cadence, enabling instant dynamic filtering via custom library views.
Eliminates 400-character URL truncation errors and file lockouts.
Microsoft 365 Search Verticals & Filters
We configure enterprise search verticals in Microsoft Search. Users can toggle between "Policies", "Forms", "Customer Contracts", or "People" with custom refiners that pinpoint authoritative documents across the tenant in seconds.
Cuts average employee document search time from 18 minutes to 45 seconds.
Four-Stage Intranet Modernization Roadmap
Our Australian SharePoint architects modernize classic intranets through an evidence-based four-stage engineering delivery methodology with zero data loss and minimal business interruption:
Legacy Content & Subsite Discovery
Audit existing classic sites using the SharePoint Migration Assessment Tool (SMAT). Catalog custom scripts, orphaned pages, subsite hierarchies, and permissions.
Flat Hub Topology & Information Architecture
Design the modern flat site hierarchy, designate Hub Sites, establish global mega-menu navigation, and model metadata taxonomies.
Automated Content Restructuring & Migration
Execute pilot and production migrations using ShareGate / SPMT. Flatten folders, transform classic pages to modern layouts, and establish URL redirects.
Viva Connections Rollout & Governance Handover
Deploy the Viva Connections app in Teams, configure mobile dashboard cards, establish content publisher workflows, and train internal site owners.
Technical Prerequisites & Licensing
Before initiating a classic-to-modern SharePoint intranet transformation, verify tenant requirements:
Acceptance Deliverables Checklist
- Modern flat hub architecture and site collection mapping blueprint
- Flawless content migration with zero broken legacy bookmark URLs
- Branded Viva Connections app deployed and pinned in Microsoft Teams
- Intranet publisher governance guide and site lifecycle runbook
Related SharePoint & Intranet Practices
Ready to discuss your project?
Speak directly with an Australian technical consultant. No offshore sales queue.